
FERPA for Students
Family Educational Rights and Privacy Act (FERPA) |
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What are my FERPA rights?
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When do my FERPA rights begin? |
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What are education records?
Types, locations, and custodians of education records:
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What is directory information? Refer to FERPA Guidelines for more information. |
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Can a student restrict the release of directory information? |
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Who can have access to students' education records? FERPA permits disclosure without consent to school officials with legitimate educational interests. A school official is defined as a person employed by the university in an administrative, supervisory, academic or research, or support-staff position (including law-enforcement-unit personnel and health staff); a person or company with whom the university has contracted for a service or operations function (such as an attorney, auditor, or collection agent); a person serving on the Board of Regents; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. The university may disclose personally identifiable information from a student's education record to officials of another school in which a student seeks or intends to enroll. Furthermore, the university is required by law (the Solomon Amendment) to provide the name and address of all students to any legitimate military recruiter who makes such a request in writing to the Office of the Registrar. This applies even if a student has submitted a request to withhold directory information. FERPA details other exceptions that allow disclosure without a student's consent. |
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Can parents access their students' education records? For a parent to have access to his or her child's' non-directory information, he/she must be granted proxy access by the student. A student may assign proxy access to view educational records. The process to assign a proxy is initiated by the student. In TopNet, students will navigate to the Main Menu page and choose “Proxy Access,” the last option. Once the student has assigned a proxy (parent, coach, etc) and designated the type of access the proxy should have, the proxy will receive a series of emails to set up proxy access. Below find step-by-step instructions on granting proxy access:
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Some of the links on this page may require additional software to view.